Purpose
This policy outlines the basis of the theater's fiscal management.
Policies
- The Williamsburg Players will operate on a July 1 to June 30
fiscal calendar for Tax and Budgeting purposes.
This also roughly matches the seasonal year.
- A projected budget total will be provided to each prospective director
for upcoming season. A breakdown of expenditures per category will be expected
by prospective director upon submission of play. If any additional funds are
believed to be needed above the projected budget, the director will need
to justify it.
- A projected budget total will be provided to each prospective director
for upcoming season. A breakdown of expenditures per category will be
expected upon submission of play. If additional funds are believed to
needed above the proposed budget, the director will need to justify
the revised budget.
- So long as a show stays within its budget,
it has the freedom to change the amount spent in the various
categories; e.g., set dressing, set construction, etc.
- Estimated Budgets should be requested from each Staff member, committee
head, and members of the Board for the functions they oversee.
This is especially helpful if the projected amount will be significantly
different in the upcoming year.
- The Players maintain 30 day accounts with some local businesses;
get a list from the Treasurer or Director for Production.
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- All receipts (both reimbursable and non-reimbursable) must be
annotated and signed by responsible party prior to giving to
Treasurer (per the board on August 13, 1989).
- The Treasurer will coordinate the development of the annual
budget. That will include setting the date for submittal,
combining the figures, resolving minor issues, and presenting
the budget to the Board for discussion, revision or approval.
- The budget will be approved on or prior to the July Board meeting
(beginning of the new fiscal year).
- The Annual Budget (and the previous year's final budget)
will be given to the membership at the Annual Meeting.
The presentation shall include any items that are unpaid.
Date Change Summary
- 3/31/98 Initial inclusion in P&P Manual
- 2/20/14 Combined Corporate Budget and Financial Management.
- 09/01/2014 -- Web revision
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Mission Statement