Purpose
All gift policies are subject to changing laws, rules and regulations. Therefore, they
must be reviewed periodically to protect present and future donors and investors
in the fulfillment of our mission.
This document addresses our policies and procedures covering the solicitation,
receipt, acceptance,
management, reporting, use and disposition of monetary and other gifts.
Policies
All donors have the following rights:
- To be informed of the organization's mission, of the way the organization intends to use donated resources,
and of its capacity to use donations effectively for their intended purposes.
- To be informed of the identity of those serving on the organization's governing board, and to expect the
board to exercise prudent judgment in its stewardship responsibilities.
- To have access to the organization's most recent financial statements.
- Whenever requested, and especially with specified gifts, annual reports shall be given to the donor.
- To be assured their gifts will be used for the purposes for which they were given.
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- If the Williamsburg Players finds itself unable to utilize a contribution for its stated purpose, this should be
communicated to the donor so that an alternative usage can be arranged or the contribution returned.
- To receive appropriate acknowledgment and recognition.
- To be assured that information about their donations is handled with respect and with confidentiality to the
extent provided by law.
- Contributions will be accounted for using generally accepted accounting standards, allowing for maximum
efficiency and productivity of each gift.
- To expect that all relationships with individuals representing organization's of interest to the donor will be
professional in nature.
- To be informed whether those seeking donations are volunteers, employees of the organization or hired
solicitors.
- . To feel free to ask questions when making a donation and to receive prompt, truthful and forthright
answers.
Change Summary
- 4/15/2005 -- Initial inclusion into P&P Manual
- 11/04/2014 -- Web revision
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