Purpose

The objective of this policy is to define the means by which a policy or procedure is created, evaluated, approved and implemented by the Williamsburg Players Board of Directors.

A board-sanctioned policy is a statement of principles, rules, or policies that are designed to guide or govern the operation of the Williamsburg Players. It is the intent of the board to govern only where required and to allow the staff and show production teams as much as artistic and operational freedom as possible. Whenever possible policies, rules and procedures should be established by departmental leaders before being proposed to the board as a whole.

Policies

1. Department policies carry the weight of the Board support without the administrative overhead. Department policies need to be well publicized and are subject to Board revision, if required.
2. If a policy is required or if a policy needs to be revised, a member of the Board must propose the policy or revision and the reasons for it.
3. The policy or the revisions will be reviewed by the Board members for a minimum of 30 days and the issue shall be placed on the next available meeting agenda.
4. At that meeting the members will discuss and then approve, defeat or continue the topic for further discussion.
5. If approved, the policy or revisions will be printed and a copy inserted into the corporation’s P&P notebook. The Secretary shall also ensure that an electronic copy is delivered to the web master for inclusion on the web site, which shall be the official home of these policies. It is the responsibility of the Secretary to insure that all this is done prior to the next meeting with confirmation of the same to be made at that meeting.

Change Summary

• 2/16/1999 -- Initial inclusion
• 3/17/2014 -- Web revision